Here is all the info about the reimbursement process. Make sure you follow EACH of the steps.
1. Print, fill out, sign, and return the attached Domestic Travel Reimbursement Worksheet.
*** For the actual expenses you are claiming for reimbursement (i.e., below the "Transportation Line"), just fill out what you want to be reimbursed for. You don't need to fill out details for any other expenses.
Also, you don't need to fill out Extension, Vendor ID and Account to be charged. Check No for Travel Advance.
*** Only include the expenses that can be reimbursed within your awarded amount.
The more simple you can make what you are reimbursed for through UCSB/NSF, the better.
We strongly suggest airfair, registration and hotel as the three easiest items.
*** Include all the original receipts for the expenses you claim for reimbursement.
If you submit an air receipt, make sure that it shows at least the last four digits of the credit card used to pay for the ticket.
If you do claim for reimbursing meals or transportation other than airfair, stick the small receipts to a white paper, and write your name on the paper.
*** On the back of this form, clearly print the address you want your reimbursement sent to.
2. If you are NOT a US Citizen, ALSO fill out the immigration form and be sure to include a copy of your visa, Green Card or I-94 like it asks.
3. Mail the completed worksheet, form, supporting receipts and documents to:
Attn: NSF Travel Reimbursement
Department of Computer Science
University of California
Santa Barbara, CA 93106-5110
4. The deadline for getting us all of the information is April 15th.
For packages that combine air ticket and hotel, the receipt should clearly identify how much for air ticket and how much for hotel, a single amount is not acceptable.
If you have any questions, let us know.
Aaron J Elmore